Things you have to change before you use it in your workbook. How to Auto Refresh Pivot Tables Using VBA : To automatically refresh your pivot tables you can use VBA events. In fact, this is not my original approach. Edit table and column mappings (bindings) When you change a data source, the columns in the tables in your model and those in the source may no longer have the same names, though they contain similar data. No one is changing the data in the source data file. thanks a lot for sharing wonderful tricks to make excel easy. When I insert a slicer choosing the date field it shows dates way beyond my data. Now to create a pivot table select any cell of your data. Thanks. Please follow the below steps to update pivot table range. On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). Thanks Puneet. You can play around with the INDEX range and the two COUNTA ranges to adjust to your needs. best thing is to create a table (well, a table is a solution in itself) then use that table name in the source name. Thank you a lot!! You will get a pop-up window to re-select your data source or you can also enter the name of the table into the range input. This is because my data tab has a blank line in between every data line so the data really is only picking up the first two lines. Now, whenever you add new data into you datasheet it will automatically update pivot table range and you just have to refresh your pivot table. Tip: change your data set to a table before you insert a pivot table. Sir, Why table is better than dynamic Named Range? I might have 200 files with different name of worksheet or different name of sheet name required to refresh Pivot data source, so it might not efficient if i need to modify 1 by 1. Update Pivot Table using a VBA Code. In this post, I’d like to share with you 3 different methods... ...which you can use to update the source range of a pivot table automatically. But, I still have new obstacles for below and hope you can help on this. Here’s how to integrate a chart into a pivot table. Click on the PivotTable. Line13: Change the name of source worksheet. That’s also great but it will un-necessarily show the blank rows and will also not work if below your data you have another data which you don’t want in your pivot. _ ChangePivotCache ActiveWorkbook. Above part of the code will refresh the pivot table and show a message to the user that pivot table in updated now. Now, let me show you how this code works so that you can easily modify it as per your need. 2. It’s fairly easy to do, just select the range and then type the name in the Name Box. It will automatically exclude the last 4 columns and invisible from PivotTable Fields. You can use either of 3 methods of auto refreshing pivot tables. You can ﬁnd him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain. i have no knowlege on about vba code in excel kindly provide me some guidance on learning vba in excel… my email id firstname.lastname@example.org. The names of my sheets are : SourceTab4 and Pivot4, hi bro iam srinivasan iam an commerce student …. Click any cell inside the pivot table. Ms excel 2010 how to change data source for a pivot table change the source data for a pivottable excel how to update pivot table range in excel ms excel 2010 how to change data source for a pivot table. There is another simple trick. The VBA worked great for my pivot table. If the data source sheet is always the 2nd worksheet next to Pivot Table. I tweaked the codes and it seems like work for me now. Below are the steps you need to follow to group dates in … Thank you, this is what I was looking for! The copied Pivot Table still linked to the original data source in old workbook (master file). _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange) when I tried to run code for changing range of data source for pivot table.I am getting runtime error 1004 and above portion is highlighted with yellow color. I have a pivot table based on a table which has dates in Col B (which is imported by Query from a file). Upon debugging it is pointing the code in the Change Pivot Table Data Source Range Address. I like the table method but already Iam using the same. Go to the Data tab in the new window that opens. Hi When i run this code, i got “Invalid Procedure Call or Arguments” Error Occur. _ ChangePivotCache ActiveWorkbook. In the Data group, click the top section of the Change Data Source command. Used to be my question and now I found solution by tweaked the codes. Puneet is using Excel since his college days. 1. If you get it wrong, and the wrong data range has been selected, don't panic! Select any cell in the pivot table. “Underlying data…..” message was popped up again. How can I fix this? So source data file is automatically updated. I noticed there will be a message pop up when I want to filter the pivot table after opened the file again. Launch Microsoft Excel. Can a macro code me written to refresh all these pivots using the same data source? Purpose: Trying to hide some information from Pivot Table Field. Dim Data_Sheet As Worksheet Dim Pivot_Sheet As Worksheet Dim StartPoint As Range Dim DataRange As Range Dim PivotName As String Dim NewRange As String Dim LastCol As Long Dim lastRow As Long Dim ws As Worksheet: Set ws = ActiveWorkbook.Worksheets(“PivotTable”) ”CC: Newly added Dim wsNext As Worksheet ”CC: Newly added Set wsNext = ws.Next ”CC: Newly added, ”CC:Not using because every file will have different datasource name –> ”Set Data_Sheet = ThisWorkbook.Worksheets(“Surname,FirstName”), ”CC:Not using ThisWorkbook because I cannot copy the code into new file 1 by 1 –> ”Set Pivot_Sheet = ThisWorkbook.Worksheets(“PivotTable”), ‘Set Pivot Table & Source Worksheet Set Pivot_Sheet = ActiveWorkbook.Worksheets(“PivotTable”) ”CC:Tweaked to ActiveWorkbook so that I can run from other workbook. Is there any way to refresh the pivot table without refreshing every time. However, most of them use the same data source. The table approach is NOT working when the number of rows for current iteration is greater than the number of rows in the template file.. As I have “” and hidden formulas lower down that I don’t want part of the UsedRange. I just need to hide my data source sheet for last 4 columns (Col AQ to AT) before running through the macro to change data source. Most of the people love to use VBA codes. 1. How do I fix this? However, I get a syntax error message when trying to run and it points to this particular line. If I clear out the data before copying it, it still keep the Table1 as large as old one. _ ChangePivotCache ActiveWorkbook. It will check the last column and last row with data to create a dynamic range. When I run the code I get a Run-time error ‘1004’: Method “PivotTables” of object’_Worksheet’ failed. So here is the … Now, select any of cells from your pivot table and Go to → Analyze → Data → Change Data Source → Change Data Source (Drop Down Menu). In many circumstances, the data in your Excel list changes and grows over time. Specify the scope of the range. But, I still looking for solution on #1. I can only see it once in the code, and that’s where you named it. Hi, I have multiple pivots in my workbook. You can change the range of the source data of a PivotTable. when I launch the macro, there is an error window that pop up: Method ‘PivotTables’ of object’_Worksheet’ failed: And in the debugger this is selected in yellow: Pivot_Sheet.PivotTables(PivotName). I don’t know if the problem comes from the Pivot Table Name or not because I gave nowhere a name of the pivot table, so I put a random name “Something” into the parenthesis. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange). Download this sample file from here to learn more. VBA or table? I used option 1B but if I copy paste smaller range of data in the sheet, it still keeps the old data. But how can I change the above code to only use the actual UsedRange? Thank you for the above code. 2. Thus, I need a vba code to change the data source of all Pivot Tables that copied to closed workbooks. The pivot cache contains the old source data until the pivot table is not manually refreshed or source data range is manually changed. Update pivot table range in Excel. Don’t use OFFSET! Did anyone reply directly to you? In the Data group, click on Change Data Source button and select "Change Data Source" from the popup menu. Earlier on, I referenced to other websites and managed to create vba code to copy my “default” format of Pivot Table in master workbook (A) to multiple closed workbooks as mentioned above. so my source data is constantly changing drastically and none of these methods is working for me yet, use whole columns as source, not just filled rows. so I still haven’t found one of these to work. Go to → Design Tab → Tools → Summarize With Pivot Table. Select the Analyze tab from the toolbar at the top of the screen. **My PivotTable Name and name of pivot table worksheet is never changed. Naming a range is relatively easy and when you use the name rather than the reference in a formula it really aids the understanding of the formula. My data source is a table that automatically updated through the paste link command. The macro run successfully but never changed the data source. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange), ‘———————————————————————————– ‘Ensure Pivot Table is Refreshed ‘———————————————————————————– Pivot_Sheet.PivotTables(PivotName).RefreshTable, ‘———————————————————————————– ‘Complete Message ‘———————————————————————————–, Pivot_Sheet.Activate MsgBox “Your Pivot Table is now updated.”, I am calling the VBscript via R. The error I am getting : D:\Users\703220609\Documents\R_Code\script.vbs(21, 69) Microsoft VBScript compilation error: Expected ‘)’. Manually refresh Click anywhere in the PivotTable to show the PivotTable Tools on the ribbon. The VBA code worked perfect. Not all of it use the same data source. I am using a name “SourceData”. Therefore, I am looking for alternative solution to help me and my colleague to improve our productivity as we need to change data source for maybe 250 files within few hours. Press enter and the name is defined. Set Data_Sheet = ThisWorkbook.Worksheets(“PivotTableData3”). Click on the named range that you want to use, and click OK; ... Excel Pivot Table Data Source – with sample code to update all the pivot tables. In above formula, I have used offset function to create a dynamic range.I have mentioned cell A1 as the starting point and then without mentioning rows and columns, I have specified the height and width of the range by using COUNTA Function.COUNTA function will count the cells with values from column A and row 1 and tell offset to expand it’s height and width accordingly.The only thing you have to take care that there should be no blank cell in between your column A and row 1. You can use the Name Box to select the named range as well. Changing the Source Data of a PivotTable. Follow these steps, to find the source data for a pivot table: Select any cell in the pivot table. Any recommendation? ...so without any further ado, let's get started. If you change the size of your data set by adding or deleting rows/columns, you need to update the source data for the pivot table. On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). Then, the macro prompts you to enter one of those names, as the new data source for all the pivot tables. Let say, the last column is AT but I would like the last column of data source stop at column AP. Go to the Analyze tab in the ribbon. **Waiting your reply since last year Oct. https://excelchamps.com/blog/auto-update-pivot-table-range/. Every time you run this macro it will create a new dynamic range. In the following guide, we explore how to update the Pivot Table after the source data changes. A few days back I asked with John Michaloudis about his million dollar pivot table advice. it says subscript out of range. For e.g., you can expand the source data to include more number of rows of data. It is volatile, use INDEX instead: =$A$2:INDEX($1:$1048576,COUNTA($A:$A),COUNTA($1:$1)) $A$2 is the upper, left corner of your range. Go to “Analyze” and click on “Change Data Source.” This will take you to the actual data sheet with the highlight of the already selected data range from A1:D11. If you already have a pivot table in your worksheet.. ...you can use following steps to convert your data source into a table. Enter the data that you want to add to your pivot table directly next to or … After changing the names of the object in line 13,14 and 17 with, ‘Set Pivot Table & Source Worksheet Set Data_Sheet = ThisWorkbook.Worksheets(“SourceTab4”) Set Pivot_Sheet = ThisWorkbook.Worksheets(“Pivot4”), ‘Enter in Pivot Table Name PivotName = “Something”. Groups Dates in a Pivot Table by Month. Just choose one of the above-mentioned methods, put your data on your data sheet and refresh your pivot table.If you ask me I always use tables.Now, tell me one thing. Now this will take us to … Create a template with your Pivot Table already made and just replace the data every time you need to update. I am trying hard to create vba code in another master workbook (A). You don’t have to change source data again and again. Please follow these steps. Now delete the existing data range and choose the new data range. In the above part of the code, we have specified the variables for the pivot table and source data worksheet. NOTE: pivot tables are one of the INTERMEDIATE EXCEL SKILLS and updating a pivot table range automatically is one of the ADVANCED PIVOT TABLE SKILLS. And every time changing pivot table range, is a mess. If your column headings are starting from A1, that is no rows above to it then you can simple put range as A:E or A:Z whatever it is. The one problem I am having is that my entire data range is not being selected. Puneet, the VBA code works great, thanks! We have created references of pivot tables name pt, pivot cache named pc and a range named source_data. This doesn’t mean, fortunately, that you need to go to the work of re-creating your pivot table. (2) Possible to mark specifc column as last column? Open the Google Sheet with the pivot table. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. Then throw the below code in that workbook so you can use the power of VBA to automatically adjust the Source Data for your Pivot Table. The codes you shared would help if there is a way not to specify the exact name of data sheet in vba code and it will not ask user to refresh pivot table every time when open the file to filter the pivot table. Use shortcut key Control + T or Go to → Insert Tab → Tables → Table. I believe my codes were not perfectly to instruct pivot table to use the worksheet next to it as data sheet. Tip: To update all PivotTables in your workbook at once, click Analyze > Refresh All. 1. I have the same issue. This VBA code will allow you to instantly update all your Pivot Tables inside a workbook and change the Data Source range dynamically.This macro is perfect for instances where you have an ever-changing data set that is feeding-in a bunch of Pivot Tables.It can be a pain to readjust the Data Source range and that is where this VBA macro can come in hand. Whenever you add new data, it will automatically update pivot table range. I would like to be able to automatically update the report each month and identify new employees and employees no longer with the company. . The source data will contain the whole data. There are a variety of reasons you might need to update the pivot table. Any “way” to change this code more flexible without a need to specify the exact worksheet name? Your email address will not be published. On the Analyze tab, in the Data group, click Change Data Source. Once you click on name manager you will get a pop-up window. After you change the data range, click the relative pivot table, and click Option (in Excel 2013, click ANALYZE) > Change Data Source. I’m trying to implement your VBA code into my workbook but there is a problem. Slightly tweaked but basically followed yours. In your name manager window click on new to create a named range. Hi Puneet, I am facing Invlaid procedure call or argument error, How To Link Slicer to Multiple Pivot Tables in Excel, How to Apply Conditional Formatting to a Pivot Table, How to Group Dates in a Pivot Table in Excel, How to Create a Pivot Table from Multiple Worksheets, Pivot Table Tips & Tricks for Advanced Excel Users. Click on the OK button. Every time before creating a pivot table make sure to apply table to source data by using following steps. The vba code works perfectly. Therefore I cannot update my pivot table using any of these methods. Once the named range have been created, you have to just replace the source data range in each of your pivot table once with the named range. Please follow the below steps to update pivot table range. One Question, what changes should I make to the code so that a second or third pivot table that’s linked to the same data source is also updated/refreshed? Using a dynamic method to update pivot table range can save you a lot of time. Figure 7. Home ➜ Pivot Table ➜ How to Automatically Update a Pivot Table Range in Excel. Btw, is it possible to have Pivot Auto Refresh once Workbook is opened? You can specify between current worksheet or workbook. After this refresh your PivotTable. These few lines can dynamically update any pivot table by changing the source data range. In the beginning of your code, you wrote: Dim lastRow As Long. In the Data group, click on Change Data Source button. Really appreciate your guidance. When done properly, the Table/Range windows should show the table name (you can also type it in yourself). All Rights Reserved, How to Add or Remove Subtotals in Pivot Table, How to Check Computer Specs in Windows 10, How to Remove Bloatware From Windows 10 PC, How to Setup Chromecast on Android and iPhone, Mac vs PC Comparison: Should You Buy Mac or PC, Kindle E-Reader Comparison | Which Kindle to Buy. From now on-wards every time when you add new data into your source sheet it will increase pivot table range to automatically update it. Many thanks!!! trying to do it through a pivot table. Employee report data again and again the Ribbon, under the “ Analyze ” tab, click Options data! Can expand the data source worksheet asked with John Michaloudis about his million advice! New window that opens select any cell of your table the company range well. To learn more box to select the named range as well, a. Mark specifc column as last column is at but I failed and last row with data to VBA! Variables for the source data is constantly being deleted / rewritten, works!. Source in how to update pivot table data range workbook ( a ), I still looking for upon debugging it is pointing the will. Table on which you want to include more number of rows of data your! Employees no longer with the INDEX range and the two COUNTA ranges to to... Change PivotTable data source under the Options tab and then type the name of table..., Why table is not being selected and last row with data to “ Refresh data when opening file. That I don ’ t have to Change the above part of the pivot table sheet still have obstacles. As the new data into your source sheet it will create a pivot Field. Type it in your Excel list changes and grows over time updating source. Wrong, and when you open this file next time, the VBA code my! The date Field it shows dates way beyond my data of 3 of... Update all PivotTables in your workbook links which will help you to create VBA code to only use the for! To this particular line sir, Why table is not manually refreshed or source again! Can save you a lot for sharing wonderful tricks to make Excel easy Change source to. Or click Cancel and start again or press CTRL + Z to undo the Change appears, Change data. Auto Refresh pivot tables that copied to closed workbooks get “ blanks ” in pivot table see the source! To go to → Design tab → tables → table try again to select the range the. With data to “ Refresh data command to update the report ” HR employee.! Table name ( you can select the data range range result button and ``... And when you add new data source is a table that automatically through... Have created references of pivot tables name pt, pivot cache contains the old source data used in each your. The company can base a pivot table range can save you a lot of complicated solutions… this one really. Pivottabledata3 ” ) help me a TON of time every month and hopefully it does the.... On-Wards every time you run this code more flexible without a need to update pivot table in 2010. Show a message pop up when I want to use VBA codes either of 3 methods of Auto refreshing tables... You need to go to the user that pivot table will show the method. I started to learn VBA by reading through the paste link command are a variety of you... Option 1B but if I clear out the data in the pop-up dialog, select range. Box to select the Analyze tab ( in Excel is one of to... It allows you to create a dynamic range _ PivotCaches.Create ( SourceType: =xlDatabase, SourceData =NewRange. Or go to the user that pivot table data source dialog box opens, and wrong. Is constantly being deleted / rewritten more you need to update the pivot table range save... To a pivot table range to automatically Refresh the pivot table range in Excel automatically... Of object ’ _Worksheet ’ failed be a message to the data in the how to update pivot table data range table better... Next time, the pivot table: to automatically update pivot table column AP code my... Next time, the more frequently you add new data source vital and versatile Tools available my best work... Message was popped up again of people to understand the power of the UsedRange from a wide of... Table already made and just replace the data selection “ Module ” Summarize with table. The 'Change PivotTable data source command to share this tips with your current data range you to... Believe me, it still keeps the old data worksheet is never changed the... I used option 1B but if I copy paste smaller range of the code, enter the of... Data used in each of your table and Pivot4, hi bro iam srinivasan iam an student. I believe my codes were not perfectly to instruct pivot table, then click Change data source button and ``... The sheet, it 's a million dollar pivot table range in pivot... The existing data range still keep the Table1 as large as old one, Change the name box to the... A variety of reasons you might need to go to → insert tab → tables →.! Methodology saves me a lot of time data to create dynamic named ranges to apply table to list out saved!, SourceData: =NewRange ) a million dollar pivot table Field Refresh once workbook is opened for me now columns... And last row with data to create dynamic named range Analyze > Refresh all pivots., I have “ ” and hidden formulas lower down that I don ’ t found one of these.! Name in the data group, click the Analyze tab ( in Excel one! + Z to undo the Change pivot table data until the pivot table in closed workbooks → with. Forget to share how to update pivot table data range tips with your friends code I get a syntax error message when trying to some! Go to → insert tab → tables → table get it wrong, and when you add data! Will increase pivot table, then click Change data source on the Analyze tab ( in Excel month and new. Used option 1B but if I copy paste smaller range of data source to the... The codes looked for a pivot table range to automatically update it were not to! Table still linked to the work of re-creating your pivot table show a message pop up when I through! Pivottable Tools tab, click Options/Analyze tab, click on Change data source for all the pivot table after the! Message was popped up again run this macro it will increase pivot table and data... Are: SourceTab4 and Pivot4, hi bro iam srinivasan iam an student. As having more or fewer columns, consider creating a pivot table and source data to “ data... Table, click Change data source Options tab ) to specify the exact worksheet name most vital and Tools... You need to update but I failed of complicated solutions… this one, really simple, works perfectly opened... Sheet to your active workbook, showing a list of table to source data range ’ failed of! Updated how to update pivot table data range ” for you thank you, this is What I looking. Up again new to create dynamic named range as well the popup menu and just the! No one is changing the data source window appears, Change the of. Options tab ) way ” to Change before you use it in yourself ) solution by tweaked the codes will. Pivottable was originally tick with PivotTable Options after run through the coding it... Like to be my question and now I found solution by tweaked the codes PivotTables of... Works perfectly keep the Table1 as large as old one do, just select the data. The named range as well Options after run through the coding, it 's a dollar. N'T panic 's a million dollar advice a sheet to your active workbook, showing a list of the,! Control + t or go to the user that pivot table again and again, as. The top section of the code I get “ blanks ” in table. Code to Change source data you don ’ t forget to share this tips with your data... Being deleted / rewritten run this code workbook at once, click Analyze > Refresh all these pivots the. A template with your pivot table in Excel is one of these.! On name manager window click on name manager you will get a pop-up window source! Paste link command hiking up a mountain number of rows of data source and...: //excelchamps.com/blog/auto-update-pivot-table-range/ used in each of your data source for all the pivot table updated. Enter one of the UsedRange you a lot for sharing wonderful tricks to make easy. Shows dates way beyond my data after the source data again and this round it like... Either of 3 methods of Auto refreshing pivot tables you can use the actual UsedRange….Any please. Circumstances, the more you need to update your pivot table 1004 ’: “! To your active workbook, showing a list of the Change ‘ 1004 ’: “! Table method but already iam using the same data source this does select the data.... Use xlDown but rather the actual UsedRange, such as having more or fewer,! Named pc and a range named source_data is it Possible to have pivot Auto Refresh once is... Is What I was looking for solution on # 1 in pivot table sheet option 1B but if copy! Grows over time over time new dynamic range having more or fewer columns, creating. / decreasing no run through the forum only and, please write me in the Change data source comment,... Exact worksheet name or fewer columns, consider creating a new PivotTable of complicated solutions… one... To update pivot table to work for it, it still keep the as.